Scope creep: 6 Signs to prevent and manage it on a project in this video we talk about Hi everybody its Katherine Byers breed chief strike changer with our bez and I’m here today to talk to you about scope creep.
It’s one of the worst things that can happen to you as a consultant and it’s one of the most common things to happen you’ve got to see it coming be ready for it and know how to manage it.
So let me walk you through six warning signs that scope creep is on its way and then some great strategies to prevent it and handle it when it happens let’s get started.
All right first of all six signs that scope creep is headed your way number one squishy requirements no detailed project plan basically you need a detailed project plan if you don’t have one it’s really hard for you to hold yourself and your client responsible for the scope size complexity of the project deadlines.
All of that number two a project that has been underestimated if you get on site you step into the project and you realize wow this is much more complex than I expected you better stop renegotiate redress it and figure out what to do with your client this happens all the time number three an inexperienced client.
So if you’re dealing with a client who is hiring a consultant for the very first time that’s a warning sign or if your client has never handled a project this large and scary a classic example is mergers and acquisitions.
All of a sudden their company goes from a little you know a small pond their big fish in a small pond to a small fish in a huge pond and that can be a recipe for a lot of scope creep and a lot of pain and suffering a number for minimal stakeholder involvement it is critical that during the discovery process.
When you’re leading up to crafting the project plans signing on the con contracts dotted line you’ve got to make sure the stakeholders are engaged.
I recently got call a call from one of our consulting students who said he was meeting with a company he’d been working with a VP of HR to go in and you culture work and a reorg and she sent him a contract and wanted him to start in two weeks but he hadn’t met the two owners yet and I said stop don’t do it they are the key stakeholders they hold the keys to the kingdom.
It’s their business it’s their baby it’s their money you can’t possibly agree to do a project on culture change and business process improvement unless the two owners of that small firm er are in the room.
So that’s an example you’ve got to make sure leading into it that the right decision makers have been around the table and have shaped the project and signed off on what you’re coming in to do and you need to make sure they’re fully engaged moving forward not on a daily basis but on a regular basis reviewing your work resetting those sorts of things all right number five sign that scope creep is on.
Its way is communication is difficult it’s usually difficult during the hiring process and that carries on to the project that is a warning sign that you might be in trouble and scope creep
might be heading your way number six when you run into problems on a project early on and you’re trying to alert your client to the risk and they don’t want to hear about it that’s a major red flag and it’s a sign it you could not only have scope creep happening.
But you could end up with a massive project failure and you could be in a no-win situation so these are clear warning signs these are extreme situations they do happen but it’s usually a lot more nuanced than this it’s your job it’s your job to prevent the scope creep what a scope creep look like it looks like you sign up to do a certain job you know 20 30 40 hours a week and all of a sudden
You’re saying yes to things like could you quickly try could you quickly look into this for me what do you think about just doing that adding this to the requirements quickly nothing is quick you need to take a deep breath and smile.
Say I’d be happy to take a look at that let me take it let me figure out what that’s gonna do to the project timeline scope and cost that’ll wake them up alright so those are the warning signs let me talk about six ways to prevent and manage scope creep
Video Over View
Managing scope creep in project management
Scope creep definition
6 Signs to prevent and manage it on a project
How to avoid project failure
How to avoid project management failure
How to prevent project failure
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